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TASK is in search of a Part Time Administrative Assistant

The Administrative Assistant is responsible for providing administrative support to the Executive Director to ensure efficient operation of the office.  The Assistant, at the request of the Executive Director, may also support TASK’s manager. A variety of clerical duties will be involved, including supporting and communicating with the organization’s Board of Trustee Members. Due to the nature of the Executive Director’s (ED) work confidentiality must be maintained as well as a courteous and respectful demeanor to external and internal stakeholders. Attention to detail and the ability to successfully handle multiple projects are essential to this position.

Duties

  • Perform clerical duties including taking minutes, maintaining files, organizing documents, photocopying and faxing.
  • Plans and organizes meetings for the ED. Prepares information needed for meetings.
  • Manages the ED schedule and communicate to management team and others as needed.
  • Schedules Board of Trustees meetings and assists ED in preparing for meetings. Communicates this information to Board members.
  • Schedules Board Committee meetings and communicates same to committee members.
  • Takes minutes at Board of Trustees and Board Committee meetings.
  • Researches and prepares report on issues ED assigns.
  • May help plan staff meeting, agency events or special projects.
  • Assist members of management team with above as requested by the ED.
  • Use digital analytic tools to effectively monitor, track, and report results.
  • May drive to obtain items needed by ED, to deliver information to stakeholders, and to meetings.

Necessary Skills and Abilities:

  • Comfortable in a fast-paced environment and able to work independently without significant supervision.
  • Attention to detail and the ability to successfully handle multiple projects are essential to this position.
  • Ability to work as member of a team.
  • Excellent verbal and written communication skills. Comfort in talking with a variety of agency stakeholders (board members, volunteers, donors)
  • Comfort in showing initiative, making recommendations and hearing constructive feedback
  • Able to use Microsoft Office products.

Required Credentials:

  • A minimum of an Associate’s Degree
  • Two years of experience working with management level staff.
  • Proficient computer skills including Microsoft Office, scheduling appointments and updating calendars a must.
  • Excellent time management and prioritization skills.
  • Valid driver’s license preferred.

How to Apply

Send resume to:
Melisa Rivera, Manager of Internal Operations
Email: melisar@trentonsoupkitchen.org

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In Plain Sight: The Story of TASK

By LEE SEGLEM, Member of TASK Board of Trustees

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TASK Cookbook

It is available for $12 (plus $2.50 shipping and handling).

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